اشتراک گذاری:
Project Communications Management Software
1. introduction
advantages of this software in your organization:
Decrease costs of project
Speed in project communications
Transfering information between elements of the project in accuracy
All communications of project documentation
2. Define Project
Following fields are define for each project record:
- Project code
- Project title
- Project status
- Project type
- Building type
- Ceiling type
- Location of project implementation
- Project contact fields included: telephone, fax, ...
- Project goals
- The amount of credit
- The volume of concrete
- Progress percent
- Ranking manualy
- How familiar
- Grouping
- Start date
- Date of the end of project
- Delivery date
- Number of projects
- Project description
- Type of products and services required by the project
- Services and products offered by the project
- Definition of project expert
- The definition of project risks
- The ability to attach files to a project
3. Define the role of each project
Project specific personnel
Employer
Contractor
Advisers
Laboratory
Shareholder
Or any other roles that are defined by the user
4. Define persons
Entry project persons specifications included:
- User code that is automatically recorded and is editable by the user
- Prename
- First and last name
- Total contact information included: telephone, fax, mobile, email, website, address
- Person psychology
- Country, Province, city and region
- Identification code
- National code
- Marital status
- Date of Birth
- Date of Marriage
- User photo
- Activity type included total economic activities have been carried out by the user
- Education course
- Academic certificate
- Income
- Amount of credit
- Color and icon set
- Foreign languages
- Personality favorite color
- Person certificate
- Personality how familiar
- Setting priorities
- Grouping persons into a branch and multilevel
- Classifying persons in manual ranking format, date of start and end of this ranking
- Set being enable or disable
- Set experts related to the person
- Set various roles for person
5. Define the legal person
Entry legal personality 's characteristics included:
- The code that is automatically recorded and is editable by the user
- Company name
- Company type
- Brand
- Economic code
- Income
- Amount of credit
- Registration number
- Established year
- Number of employees
- Company logo image
- Total contact information included: telephone, fax, mobile, email, website, address
- Country, province, city and region
- How familiar
- Activity type included: total economic activities have been carried out by the company
- Ownership status
- Certificates
- Grouping companies into a branch and multilevel
- Classifying persons in manual ranking format
- Set color in manual form
- Set prioriries
- Set being enable or disable
- Set experts related to this company
- Set various roles for the company
6. Define project communications
All people involved in the organization that access to software should record their relationships
The relationship subject
Record types of communications
Record the relationship time
Record the person that communicates
Record product or service that fits communication
Record the results of each project communications
Record relationship effect
Ability to attach the file association with each project communication
General description of the relationship
Right click on the roles of each project, you will be able to define the relationships of the project.
7. Define the tasks for the project
To define a user's daily task of each project, the following fields will be filled:
1. Task code (is recorded automatically)
2. Task title
3. Type of the task
4. Task status
5. Task priority (High, Medium, Low)
6. Related person (The person who shouli be contacted)
7. Title of the project which this task is related to it
8. Start time (date and time)
9. Reference time (date and time)
10. Maturity time (date and time) that task should be done at that time
11. Reminder time (date and time)
12. The task referencer name
13. The person name the task has referenced to him
14. Percentage of completion
15. Completion time
16. Task result
17. Description
18. Setting color and icon
19. Setting priorities
20. Ability to show tasks in Gannt chart format
8. Alarm on data collected
Characteristics that the software alarms on them and regarding to it you can communicate with factors of project again.
1. When referencing a task to a user
2. When completing task references that is alarmed to the referencer
3. If do not complete a task reference at maturity date that is given the alarm to the referencer and the person is referenced to him
4. Date of recall the tasks
5. Date of establish the company
6. Date of completion of the contract
7. Maturity date of the installments
8. Maturity date of the cheques
These dates can be informed through software group sending and default text to people and companies
9. Define invoice and preinvoice for the peoject
By defining invoice and preinvoice for each project the amount of the financial transactions will be determined.
preinvoice included:
1. Registering the preinvoice number
2. Registering the date of issued preinvoice
3. Registering the date of the end of preinvoice credibility